Y'all, wedding fair season is right around the corner. So, from an insider's point of view, there are a few things you'll need to bring to totally kill it (and some things to leave at home). Let's dive in:
So, first and foremost, I'll explain what a wedding fair is for those that are new and unfamiliar. Wedding fairs are conventions held for the purpose of bringing vendors together in one place, and allowing brides to stroll the aisles, chat with vendors, book some services, and get a feel for the road ahead of them. As someone doing this as well, who has also been a vendor, it isn't as easy as it should be. Let's say that you have 300 vendors, which is average for some of the big shows. Now, fill it with brides, sometimes up to 7,000 people in a 4 hour window. Each and every one of these vendors have something to sell and will tell you how their service is better than the rest. It's a big, fat, mess, so here is your short guide:
Have a game plan
Have something ready when you go in. Know what you have, know what vendors you are interested in. Know which vendors you want to avoid! If you don't have a good vibe from one, don't waste time with them. Have your entourage in the loop on the plan as well.
Make contact info easy
Definitely a must. Every vendor will be asking for your information, and you will want to give it to them, without wasting a bunch of time writing or typing it. If you can, go to the nearest store and get a bunch of printable address labels. Make it up ahead of time and print out 100 labels with an email address, phone number, or whatever information you would want them to know (wedding date, location, times, etc.). This makes it super easy so you can just stick it on whatever form they are using, and move on.
Don't give out your personal email if you haven't already. If you have, know that that email is trash for 2 years, and give it up. If you haven't, I would suggest creating a wedding email. This enables you to keep yourself organized, and if you need to, turn it off and pause the wedding stress for a minute. Also, once the wedding is over, you can stop the emails from vendors you didn't book asking if you'd like to.
Take one bag with you from the start: a large tote. Then, at the fair, they will likely have another one ready to go with the branding of top sponsors and the show. Designate the show bag as your "No" bag. Once a vendor gives you information, if you get a bad vibe from them, politely place it in the no bag, thank them, and walk away. Then, if you talk to a vendor you like, take their information, put it in the "Yes" bag. This way, once you get home, you can throw the "No" bag away, and look through the "Yes" bag. Otherwise, you get home, forget who was who, mix up faces, and then book the wrong DJ (anyone who wasn't House DJ).
Don't bring EVERYONE
Wedding fairs are a blast. They're a blast with friends, but don't bring all of them. We generally suggest one to two. Maybe make it a date between you and your fiance, or bring your mom, or your MOH. If you have a smaller bridal party, you can bring them, but don't come with more than 5. This makes things clustery, and you have a massive amount of opinions fighting for your attention. Don't add stress!
Lastly, have fun!
Wedding fair days are a blast for everyone. As a vendor, I think they are a ton of fun, and as a groom, they're a fun thing for Lauryn and I to go to. There are some things that we have learned through the years from people at fairs and through observation, that we found interesting or important, and we want to pass them on to you! So, have fun and don't stress!
What Our Clients Are Saying
"We seriously could not have had a better time for our wedding. As I was stressed out about the music, they made sure I, as the bride, felt calm. Everyone had the best time dancing and singing! Thank you all so much for making mine and C.J.'s wedding night memorable" - S.J.